Goodshuffle Pro allows you to create flexible payment policies tailored to your business needs. You can break down payments into intervals, set equal monthly payments, or combine upfront payments with a net payment after the event. This guide will walk you through how to set up and use these custom payment policies.
What Are Custom Payment Policies?
Custom payment policies let you set up flexible payment schedules for your clients. You can now:
Create payment intervals, such as deposit + 4 payments leading up to an event.
Set equal installment payments, such as monthly payments.
Combine upfront payments with a post-event payment, two 25% payments before the event, with the final payment due 7 days after the event.
Once your policy is set, you can view the payment timeline within each project, making it easy to track upcoming payments.
How to Create a Custom Payment Policy
Navigate to the Account tab and select Policies and Taxes
Select ‘Payment Policies’
Under the Payment Policies section, click on Create New.Choose Your Payment Schedule Type
You can choose from the following payment options, toggle "Require additional payment(s) before final payment is due." for more customization options:
Custom Intervals: Set a specific number of payments leading up to the event (e.g., deposit + 4 payments).
Equal Installments: Break the total amount into equal monthly payments.
Upfront & Net Payments: Set an initial payment upfront (e.g., a deposit) and a final payment due prior to, the day of, or after the event (e.g., 7 days after the event).
Define the Payment Amounts and Due Dates
Enter the amount or percentage for each payment and the corresponding due dates.Save Your Policy
Once you've set the payment intervals and details, save your custom policy. It will now be available for use on future projects.Set a Default Payment Policy (Optional)
If you’d like to save time, you can set a default payment policy that will automatically apply to new projects. This can be done by clicking Make Default next to the payment policy. Note that this will only apply to new Projects moving forward.
Applying a Custom Payment Policy to a Project
Once your custom payment policy is set up, you can easily apply it to any project:
Create or Open a Project
Start a new project or open an existing one.Go to the Payment Section
In the project details, navigate to the Payment Policy section.Select Your Payment Policy
Choose the custom payment policy you've created from the dropdown menu. You will see a visual timeline showing the scheduled payments.Send the Quote
Once the payment policy is applied, it will be included in the quote you send to your client, and they’ll see the payment schedule clearly outlined.
Benefits of Custom Payment Policies
Flexibility for You and Your Clients: Whether it’s breaking payments into smaller intervals or combining different payment types, these policies allow you to set terms that work for your business.
Streamlined Setup: You can set a default payment policy to save time during project creation.
Improved Client Relationships: Offering more flexible payment terms can help you secure larger contracts and meet the unique needs of your clients.
FAQs
1. Can I edit a payment policy after it's been applied to a project?
Yes, you can edit the payment policy as long as payments have not yet been made on the project. Simply navigate to the payment section and adjust the policy. Editing payment policies will not impact any Projects they are already assigned to. If you want to edit the specific payment policy on a Project, you can do this on the Project level.
2. Can I have multiple custom payment policies?
Absolutely! You can create as many payment policies as needed, depending on your clients’ needs.
3. How do I track payments once a policy is applied?
You’ll be able to view a detailed payment timeline within each project, showing upcoming and completed payments.
By using custom payment policies in Goodshuffle Pro, you can easily tailor your payment schedules to match your business model and improve client satisfaction. If you have any additional questions, feel free to reach out to our support team for further assistance.