Before you begin entering inventory, we recommend checking out our vocabulary cheat sheet (below).

Products: Physical items like chairs or moon bounces. Can include internal-use items you don't charge for (e.g., duct tape, scissors, dollies).

Services: Intangible offerings such as DJing or labor. Can also include percentage-based fees like a Damage Waiver.

Logistics Services: Delivery or in-store pickup. Tracked separately from other services and must be configured before sending contracts.

Discounts: Discounts are flexible price reductions you can apply to individual items, services, or entire contracts. They’re commonly used for promotions, client loyalty perks, or negotiated deals.

Accessories:

Items that go along with a parent item—either always or optionally.

Example: A "Chair Cover" that auto-adds to every "Chiavari Chair"

Required accessories will be automatically added to contracts when the parent item is added, and optional items can be seen by clicking on the 'View Relations' button on a contract line item.

Nested accessories will inherit the visibility of the parent item — so if the if the parent is hidden so will the accessory and if the parent is removed from the contract so will the accessory. Quantities (and prices if the accessory is priced) will increase/decrease as the parent item's quantity increases/decreases.

Parents: Items that have accessories that are sometimes, or always, added when it’s used.

Alternates: Substitutions suggested if an item is out of stock. View these via “View Relations,” but they won’t auto-add.

Example: 5 alternate chair types suggested when the Black Chiavari Chair is unavailable
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Packages: A group of items (can be products and services) that are bundled together for sales or marketing purposes. These items will be individually tracked for conflict purposes, but may be presented to the client without showing the components and/or their individual costs. Packages are given their own names and prices, independent of the contents. 

Pools: A pool is comprised of items that are exactly the same in the eyes of the client, but have an internal differentiator you’d like to track, such as serial number or warehouse location. Pooling items allows Sales Users to add the item to a contract without deciding which individual item is added. Goodshuffle Pro will auto-add the most available individual item, but Crew Users (or Sales), may later swap for another pool member under the fulfillment tab. 

Standard Add: Standard Add takes a little more time, but less thought. That’s because this method takes you through the components of an item including category, attributes, quantity, tags, pricing, and more. This is the best way to add most inventory.

Batch Add: Batch Add takes a little less time for entering items that are nearly identical, but differ in color, size, or serial number. You’ll need to think through the items’ shared and variable attributes first, then Goodshuffle Pro will walk you through the next steps. 

Shared Attributes: The attributes which remain the same amongst a group of items being added via batch add, e.g., Fabric and Shape for your Polyester Rectangular Tablecloths.

Variable Attributes: The attributes which differ amongst a group of items being added via batch add, e.g., Color and Size for your Polyester Rectangular Tablecloths. 

Custom Items: Add temporary items to a contract without entering them into your inventory. Not tracked for availability/conflicts.

👉 Learn how to convert custom items into full inventory.

Custom Packages: Create a custom package for a client and "fill" said package with inventory items or custom items. All inventory items in a custom package will be tracked for conflicts, but the custom package itself will not. Just like with other packages, you can choose to show its contents on the contract, or hide all/some. Creating a custom package is also the best way to take advantage of our pipe and drape builder.

👉 Learn about our Pipe and Drape Builder

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