Click Inventory in the left-hand menu, then Add Inventory at the top right. Select an inventory type to enter inventory items. The following is an example of how to add a Product, or single inventory item.

Enter the name and quantity, then select your item's pricing structure.

Quantity & Tracking

Enter the quantity of items in your inventory. If you’re entering an item you don’t need to track quantity for, such as duct tape, un-check the “Track Quantity” box. If you are adding an item you always subrent, enter the quantity as “0” and we’ll always flag it as such.

Pricing

Goodshuffle Pro supports five pricing structures. You may select as many as you like for any given item and choose which to use per contract.

Daily pricing is the most common. You can charge a flat amount per day, 3 days, week, or month. We’ll automatically calculate the contract pricing based on the timeframe given on each line item group. For example, if you have a daily price of $3 and create a line item group for two days, we’ll calculate the cost of $6.

Hourly pricing starts with a minimum rental period for a set amount, with another amount per hour. For example, you might require 2 hours for $250 for your photobooth, but only $100/hr afterward. If it’s the same cost every hour, you’d make the minimum 1 hr for $100 and $100/hr following.

Purchase price is for sale items such as popcorn, propane, and more.

Flat fee pricing is for items with a fixed price. For example, a service can be provided at a flat rate regardless of how long the crew takes to carry out the job.

Unpriced pricing is for items you do not charge for. This can include item accessories such as stakes for your tents or power cords for your speakers.

When typing in an inventory item name, the category auto-suggest feature will populate a category. If this is the correct category, leave it as it is and click the "👍" icon. If the category selection is incorrect, select the "👎" icon and search for the correct category by clicking the drop-down arrow. Select the primary and subcategories of your item and then click "Create". This will add the item to your inventory.

Click here for a list of all the Categories.

Attributes

Adding attributes not only helps internal searching, but also greatly helps your discoverability and bookability on the marketplace. One of the key values of the marketplace is taking time off your plate to answer questions, so the more you share with potential clients upfront, the more time you save yourself in the long run.

Select an Attribute from the suggested options or click "Add Attribute" to add a Custom attribute. If you’d like to mark an attribute that you don’t want the client to see (e.g., quality of the item, brand, etc.), remove the checkbox and click under "Client Visible" to ensure this attribute is never listed on contracts or the marketplace. Click "Save" when you're done adding attributes to the item.

The Details tab allows you to enter additional information about your items, such as a description, tags, images, internal notes, and tax types.

Start by adding a description. You can check "eCommerce Description same as Contract Description" if you want the same description to appear on your items on the Website Integration and the Marketplace.

Then, select whether or not you’d like to list your item on your Goodshuffle.com shop. Your listing for your business and all items is free. You’re only charged a 10% commission on items when they’re booked through the marketplace. Remember: You can approve or deny all orders, so we recommend showing off as much of your inventory as possible, even if it’s something that is frequently unavailable.

You'll also be able to check to display the item on the Website Integration. Learn more here.

Tags help you search internally for items. Add tags like “Wedding” or “Outdoors” if your description doesn’t already include these terms.

Images

You can drag and drop images from your computer or your website into this panel to upload images of your inventory. You can edit, caption, and distinguish which will be your primary photo.

This is a great place to add information about this item that is only visible to your team. This can include instructions for cleaning or where this item can be used (i.e., on grass, concrete, etc.). This information will not be visible to your clients.

Select the tax type that should be charged on this item from your available options, and click Save before continuing to the next tab.

Accessories are the perfect solution for items that are “add-ons” or extras. After items are added to a project, you will be alerted to select an accessory so you never forget to grab the cushions or tea lights again.

You can also use accessories as optional upsell items at an independent price. For example, additional stems not included within a Floral package or additional bistro lighting for a tent.

You can learn more about the different settings for your accessories below.

Alternates are item(s) that can be used instead of an inventory item. Let's say you have two tables that vary in finish but are the same price. You could swap between the two on your projects.

You can add the tabes as "Alternates" to each other or as " Two-Way" Alternates. This will automatically add the second table as an Alternate to the first table, saving you time from needing to edit, search, and then add an Alternate for the second table.

The advantage of this is that if someone calls wanting to book a table that is already sold out, you can quickly offer alternative suggestions at a glance.
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On your projects, you'll also see Alternates as suggestions if you are out of stock or overbooked on the given item under Alternates. Remember that the system won't automatically add the alternate, but it will provide the suggestion when you click on the three dots next to the item and click the "Alternates" tab.

Select whether or not delivery is required for this service.

Next, search your services to add any associated with this item. If you don’t have the associated service, close this item and click Add Inventory-> Services to create a service. Then, return to this item to search and add.

When adding an associated service, you’ll indicate whether or not it’s required. For example, you may require setup/teardown labor for tents, but an attendant with your cotton candy machine may be optional. You’ll also indicate the quantity typically needed and the number of hours. Keep in mind that these numbers can be adjusted per contract!

Parents are any items this item belongs to or is an accessory of.

For example, when you're adding your table, a tablecloth will be an "Accessory". When you're adding your tablecloth, the table the tablecloth can go along with will be the "Parent" of that tablecloth.