Entering Items via Batch Add

How to enter inventory such as linens, drapes, and other items with varying colors or other attributes.

Karen Gordon avatar
Written by Karen Gordon
Updated this week

Batch adding allows you to add multiple inventory items all at once. These should be items that are similar, but have some variables. The example we'll be using is a bunch of napkins that all come in different materials and colors. 

Begin by clicking the “Inventory” tab from the Goodshuffle Pro dashboard. 

Next, click the “Add Product” button on the right side of the screen, then “Batch Add”.

A new screen will open, allowing you to add details of the product.

Select a Primary Category, a Sub Category, and enter a description.

Next you’ll need to list the shared and variable attributes of the product.

Shared Attributes are those that are the same for each item. 

Variable Attributes are those that vary for each item.

In our napkin example, our shared attributes might be length, width, and brand; these are attributes that are the same for all products being listed. The variable attributes would be color and material. Move attributes between columns by clicking on the blue arrows.

NOTE: There should never be more than 3 variable attributes. If you have that many differences in the products you're entering, we highly recommend separating into multiple batches to make it easier for you! 

Click the trashcan icon to remove any attributes that are not needed.

Click the “Internal Only” box to mark attributes that you don’t want to be visible to clients.

You can add attributes (including custom attributes) by clicking the “Add Attribute” button.

Once you’ve sorted your attributes, add any applicable Associated Services and Tax Types, and the click the “Next” button at the bottom left of the screen.

Now you’ll need to assign a value for each of your shared attributes; remember that these are attributes that all products being added have in common. Be sure to remove any that you don't want to include.

Next you’ll order your variable attributes. It is recommended that the attribute that varies the least is listed first.  For example, if you only have 2 different material types but 15 different colors, put material first. You can re-order the attributes by clicking the arrows on the right.

Next you’ll enter all of your variable attributes. In our napkin example, we listed material and color as our two variables; in this screen, you’ll be able to enter values for the variables you selected.

You can add as many variables as you need. Here is an example of what it looks like when adding materials and colors. 

You can add as many options as you need. To delete a row, click the red trash can icon on the right. Once you’re finished, click “next” at the bottom left of the screen. 

Using our above example, the next screen would look like this:

On the left you’ll see the all of the product details that you entered in the last step. List the quantity available and price for each; click the arrow on the right to copy the quantity and price from the previous row. 

Once you’ve done this, click the “Show Name Builder” button to customize the item names on the left side. 

In this screen you can build custom names for each product by reordering (click & drag to reorder) the tiles on the top left, and adding (dragging) tiles from the right; tiles for the attributes that you chose to be invisible to clients will be on the right. Note how the product name is displayed before reordering.

You can reorder the tiles any way that you like. After reordering, here’s an example of what the product name could look:

After reordering the tiles and clicking “Generate Names”, the product names now display in the same order that the tiles are in. You can reorder the name in any way you like. When you are done, click the “Submit” button on the bottom right of the screen.

Once you click submit, you’re done with that batch! 

When you’re first setting up your account, there may be many products that you need to add. It is recommended that you add in all products, and then go back to each product to add in photos and any notes or additional details. Learn how to do this here (link to article about editing product details)


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