This feature is available on all Goodshuffle Pro Plans.
Why Track Items by Location?
If your inventory is stored across multiple warehouses or storage sites, you’ll want to make sure each location is accounted for. By using Batch Add, Variable Attributes, and Pooling, you can efficiently manage this without creating separate products for each location.
Step 1: Use Batch Add
Head to your “Inventory” tab.
Click “+ Add Inventory”
Select “Batch Add.”
A new tab will automatically open.
Click "Next" to review Batch Add, then click "Close Intro". Enter the base details of your item, just as you would for any inventory product.
Step 2: Set “Warehouse” as a Variable Attribute
In the Variable Attributes section:
Add “Warehouse” as a Variable Attribute.
(Optional) Uncheck “Client Visible” if you want the warehouse name to remain internal for your team only.
Scroll down to choose whether to add an Associated Service and then select a Tax Type before clicking "Next".
Step 3: Add Shared Attributes
Enter any Shared Attribute values.
Use the checkboxes to control client or crew visibility.
Click “Next” when done.
Step 4: Order Your Variable Attributes
Use the arrows to reorder attributes as needed.
If only one attribute is present, skip to Step 5.
Step 5: Add Values for Each Warehouse
Click into the field to add a Warehouse name.
Click “+ Warehouse Location” to add more.
Add each relevant warehouse.
Click “Next”.
Step 6: Add Quantities and Customize Names
Use Name Builder to include the warehouse in the item name.
Set quantity per location.
Adjust pricing/cost if different.
Click “Copy Previous Section” to duplicate data.
Click “Submit.”
Don’t forget: Keep “Track Quantities” toggled on to monitor availability.
Step 7: Pool the Items
Select the checkboxes for all location-based items.
Click “Pool” in the top right.
Click into the Pool to view member items under the “Members” section.
Step 8: Use Pooled Items in Projects
When you add a Pooled item to a project:
You’ll see the total available quantity across all locations.
To view where the items are coming from, visit the “Fulfillment” tab on the project.
Need Additional Support? Click the blue chat bubble in the bottom corner of your screen to message our support team—we’re happy to help!