To access this feature, you must be on Goodshuffle Pro Standard or above.
What Is a Set Aside?
Set Asides are a way to temporarily mark inventory items as “Do Not Rent”—for example, when items are damaged, lost, or stolen. This ensures the item is removed from availability during quoting and fulfillment.
You can set aside items directly from your Inventory and Fulfillment view, and track:
The quantity set aside
The reason (e.g. broken, missing, stolen etc.)
Any additional notes
Who created the set aside
Why use Set Asides?
Prevents overbooking
Helps track follow-ups
Improves visibility across your team
Works with Advanced Inventory, which auto-creates set-asides during fulfillment shortages
📌 Note: Set Asides are not editable after creation. To change the quantity, you must resolve the existing set aside and create a new one.
How to Add a Set Aside from Inventory
Navigate to “Inventory” then "Inventory List".
Click the three dots ("Actions") to the right of the item you want to set aside.
Select “Create Set Aside”.
In the pop-up:
Enter the quantity
Select a reason
Optionally, add notes for more detail
📝 Use the notes field to track when the issue was reported and what next steps are needed (e.g. “Broken at wedding on 9/2 — needs repair”).
Steps to Create a Set Aside from Fulfillment
Open the project you’re working on.
Click on the “Fulfillment” tab.
Click "Check In"
Locate the item you want to set aside.
Click the "Set Aside” to the right of the item.
In the pop-up window, click "Add Set Aside"
Enter the quantity you want to set aside
Choose a reason (e.g., Broken, Missing, etc.)
Add an Image
Optionally, add notes to clarify what happened
Click “Create Set Aside.”
Steps to Create a Set Aside from Mobile Fulfillment
Open the project’s link tree and tap “Check In” at the bottom.
2. Scroll to the item you want to update and tap the “Set Aside” button
3. In the Set Aside window:
Update the quantity using the plus or minus buttons.
Choose a reason for the set aside (e.g. Damaged, Lost, Stolen).
Update or remove the note as needed. (If you're dropping the quantity to 0, you can clear the note.)
Tap “Create Set Aside” to save your changes.
❗ Important: Set Aside quantities cannot be edited after creation. To adjust a quantity, you must first resolve the original Set Aside, following the resolution steps, and then create a new Set Aside with the correct quantity. This ensures accurate inventory tracking.
Managing/Resolving a Set Aside
Once an item is repaired, cleaned, or otherwise ready to be returned (or removed permanently), you can resolve the Set Aside:
Navigate to the “Inventory” section.
Open the Set Asides tab.
Locate the item you want to resolve.
Click the three dots next to the item and select Resolve.
In the dialog box that appears:
Choose Back to Inventory if the item is fixed or ready to rent.
Optionally, add a resolution note (e.g., “Repaired and tested”).
Confirm the action to complete the process. Once resolved, the item will return to available inventory. You can also use filters within the Set Asides tab to find specific items and review notes or actions related to them.
The Set Asides Tab
From your Inventory settings, you can access a centralized “Set Asides” tab showing all current and historical Set Asides across your business. You can:
Filter by category, project, or date
View unresolved Set Asides
Track notes, reasons, and user actions
Use filters within the tab to locate specific items and review actions or notes associated with them.
Need Additional Support?
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