This feature is available on all Goodshuffle Pro Plans.
Uploading your inventory into Goodshuffle Pro is an exciting step—but a little prep work can save you hours down the line. Here are 10 things you can do to set yourself up for success before importing your items.
1. Be Consistent With Naming
Not only will consistent naming make your inventory look more professional, but it will also improve searchability and filtering. Use the same abbreviations (or none at all), structure your dimensions clearly, and apply consistent casing and punctuation.
This:
Glass Candle holder, s, 4in
Glass candle holder, lrg, 7”
Ivory Satin Tablecloth, 90x156
Ivory Satin Tablecloth 90”rd
Blk Satin Tablecloth, Round, 90in
Turns into this:
Glass Candle Holder, Small, 4”
Glass Candle Holder, Large, 7”
Ivory Satin Tablecloth, 90 x 156”
Ivory Satin Tablecloth, Round, 90”
Black Satin Tablecloth, Round, 90”
Use whatever structure works best for your business—just be clear and consistent!
2. Run a Spell Check
It’s easy to miss small typos—especially on color names or sizes. A quick spell check before uploading goes a long way. (And yes, “fuchsia” is one of those tricky words—we’ve all tried to spell it “fuschia” at least once!)
3. Review Categories and Subcategories
Before uploading, make sure your items are aligned with Goodshuffle Pro’s built-in category system for maximum filtering and reporting power. The categories are often more specific than expected, which can save time tagging later.
4. Check for Duplicates
An item might fit multiple categories—but duplicating it can misrepresent your stock levels. Instead, assign it a single category and use tags to describe multiple themes.
Example:
A “Golden Charger” could fall under both Holiday and Glam.
→ Categorize it under Chargers and tag it with Holiday and Glam.A “Snowflake Gobo” might relate to Winter and Holiday.
→ Categorize it under Gobos and tag it with both seasons.
5. Do an Inventory Audit (If Possible)
If your timeline allows, double-check what you actually have in stock before uploading. Verifying counts, conditions, and availability now will reduce future clean-up. If you’re in a rush, don’t worry—you can always update your items later.
6. Plan Your Attribute Strategy
Attributes allow for advanced filtering—especially useful for the Website Integration and internal workflows. Instead of typing attributes manually for every item, consider uploading just 5 core attributes and editing in Goodshuffle afterward.
Popular attributes:
Color
Finish
Brand
Warehouse location
Weight – Useful for load calculations
Purchase price
Source
Preferred subrental vendor
Replacement cost
7. Tag Smarter, Not Harder
Plan your tags to reduce redundancy. Don’t add a tag that’s already covered in the item name, category, or attribute.
Do this:
Item name: Rose Gold Lamp
→ No need for a separate "Rose Gold" tag.
Use tags for:
Seasons (e.g. Fall, Halloween)
Styles or motifs (e.g. Boho, Rustic)
Themes or promotions (e.g. Grand Opening)
Tips:
Use single-word tags when possible.
Keep capitalization consistent.
Don’t confuse tags with custom attributes—use each where it fits best.
8. Attend a Webinar
We offer live webinars to help you plan and organize your inventory import. These sessions walk through best practices and give you the chance to ask questions in real time. You can also view past webinars here.
9. Schedule a 1:1 Training
Your Goodshuffle Pro subscription includes unlimited training and support. Use it! Whether you're stuck on how to format something or just want feedback, our team is happy to help.
10. Get Creative With Photos
High-quality photos showcase your items and your professionalism.
Include:
Clean standalone shots
In-action or styled photos of the item being used
Additional photos for packages or specialty items
Great visuals help sell the experience—not just the product.
Need Additional Support?
Click the blue chat bubble in the bottom corner of your screen to message our support team—we’re happy to help!